2012 Notice Requirements for New Hires

California employers have new notice requirements beginning January 1, 2012.   AB 469 goes into effect on January 1, 2012, and as a result, private employers in California must provide written notice to non-exempt new hires of the following: (1) rate(s) of pay, (2) meal or lodging allowances claimed as part of the minimum wage, (3) the regular payday(s), (4) the name(s) of the employer, including any “doing business as” names, (5) the employer’s physical address or principal place of business, and a mailing address if different, (6) the employer’s telephone number(s), (7) the name, address and telephone number of the employer’s workers’ compensation insurance carrier, and finally (8) “Any other information the Labor Commissioner deems material and necessary.”  With certain exceptions, employers must also give written notice to employees within seven days if any of the above information should change during the course of employment.  The Legislature directed the Labor Commissioner to prepare a template for employers to use that complies with the notice requirements, but the better practice is to provide the information in writing to new hires even if the Labor Commissioner’s template is not yet available.

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